Job Title:
Chief of Staff/ Executive Administrator
Location:
Jackson Hole, Wyoming (Onsite, Full-Time)
Compensation: $90k-$120k
Job Description:
An office in
Jackson Hole, Wyoming is seeking a full-time Chief of Staff/ Executive Administrator to support a dynamic executive and team in a fast-paced, hands-on environment.
This is an exciting opportunity for a highly capable individual who thrives in a role that blends administrative excellence with project coordination, logistics, and personal assistant responsibilities.
Key Responsibilities:
Executive & Calendar Management:
- Manage complex calendars for the principal and executive team
- Schedule and coordinate travel (flights, hotels, rental cars) and create detailed itineraries
- Organize daily and weekly meeting schedules (including board meetings, virtual calls, and family events)
- Support with Zoom and TeamUp meetings/logins
- Track meetings and calls across multiple organizations
Administrative & Office Support:
- Draft executive correspondence and thank-you notes
- Manage incoming mail and schedule personal appointments (e.g., doctor, salon)
- Send UPS packages, stock properties with groceries and essentials
- Assist with event planning (catering, florals, vendors, etc.)
- Submit receipts and manage light financial tasks
- Accompany on private jet to other states if necessary.
Project & Property Coordination:
- Liaise with property management and tech support teams
- Support with art inventory and shipping logistics
- Prepare properties for guests (including welcome packages)
- Shuttle vehicles to and from airport or job sites (shared team responsibility)
- Assist with furniture moves and condo readiness for Core Ventures projects
Qualifications:
- Bachelor’s degree from an accredited college/university required
- Strong writing, organizational, and communication skills
- Proficiency with Microsoft Office Suite and scheduling tools
- Ability to multitask and maintain professionalism under pressure
- Previous experience supporting executives or in a family office environment is highly preferred
Details:
- Location: Onsite in Jackson Hole, WY
- Schedule: Monday–Friday, 8 AM – 4 PM (some flexibility available)
- Employment Type: Full-Time